Meetings

Meeting includes the dial-in conference (ad hoc or scheduled), which additionally provides each XPhone user with a group chat and screen sharing.

With web meeting, external participants can take part in chat and screen sharing via a web page published on the Internet. However, external participants must dial into the conference via a telephone.

Dial in conference

1. Client 1 initiates an AnyDevice call into an XCC conference.

2. The AnyDevice 1 is called by the XCC.

3. As soon as the AnyDevice 1 has answered the call, the media is routed to the Conference Room.

4. Client 3 initiates a softphone call into an XCC conference.

5. The XCC answers the call and routes the media to the conference room.

6. An external participant initiates a call into an XCC conference.

7. The XCC answers the call and routes the media to the conference room.

8. Client 1 and 3 are signalled the conference as XPhone users.

Hint

• If you have already set up AnyDevice/Softphone or TeamDesk, points 1 and 2 do not apply.

In order to set AnyDevice and Softphone Desktop into operation, various configuration steps are necessary. The following list will help you with the start-up.

1. XPhone Call Controller

   • Activating the XPhone Call Controller

     • System settings > Telephony & Meetings > Telephony > SIP > XCC > Uncheck Deactivated.

   • Alternative: Outsource the XPhone Call Controller on a satellite

     • There are many good reasons to use the XCC on a satellite.

     • Refer to the System requirements of the XCC.

2. Create SIP Trunk

   • System settings > Telephony & Meetings > Telephony > SIP: Configure a SIP trunk for Meetings.

3. Configure dial-in numbers in the SIP trunk

   • You can configure multiple conference dial-in numbers for different languages.

4. Activate the audio conferences

   • Global under System settings > Telephony & Meetings > Meetings (is set by default).

   • In the locations/configuration groups under User management > Location/Configuration group > Telephony > Conference Service > Use Conference Service

5. Optional configuration

   • Optionally configure chat at: User management > Location/Configuration group > Instant messaging

   • Optionally configure screen sharing under: User management > Location/Configuration group > Collaboration

Web-Meeting

1. Configure the dial-in conference

   • WebMeeting is an extension of the dial-in conference, without which Web-Meeting would not work.

2. Web application

   • Install the web application via the Setup of the XPhone Server.

   • Alternatively: Install the Web applications on a separate computer.

3. General configuration

   • Navigate to System settings > General > Web-Meeting.

   • Activate the checkbox Activate XPhone Web-Meeting.

   • Configure the URL for access to XPhone Web-Meeting.

4. Activate Web-Meeting

   • In the locations/configuration groups under User management > Location/Configuration group > Collaboration > Meeting settings > Use XPhone Web Meeting

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