Fax

You can use the XPhone Client or your e-mail inbox to receive faxes. You can send and receive fax messages with XPhone Connect Fax. You can use the XPhone Connect Client, the XPhone Outlook Plugin or other applications to send faxes. To receive faxes, you can use the XPhone Client or your e-mail inbox.

Hint

How you receive and send faxes is determined by your administrator.

Sending a fax with the XPhone Client

Öffnen Sie das Menü und klicken Sie auf die Schaltfläche Neues Fax. Das Faxformular öffnet sich. Es besteht aus 2 Teilen: Im oberen Bereich geben Sie den Empfänger, den Betreff und die Nachricht ein. Dort finden Sie auch die Toolbar. Im unteren Bereich befindet sich die Seitenübersicht/Vorschau des Faxes.

Select recipient

A fax can be sent to one or more recipients. There are four ways to select recipients

1. Enter the name of the recipient in the recipient line. As soon as Outlook can match the name with the saved contacts, a selection list opens.

2. Enter the fax number directly.

3. Click on the To… button. The XPhone Connect contact selection form appears and you can search for contacts in connected data sources.

   • The XPhone contacts (your colleagues) are searched.

   • Die XPhone-Kontakte (Ihre Kollegen) werden durchsucht.

   • Your local contacts are searched (Outlook/Notes).

Enter message

The text that you enter in the subject and in the main window of the fax form appears on the fax cover page, if the administrator has configured this, and not in the actual fax message. A cover page is only generated if you have selected a cover page. By default, the cover page that you have selected as the default cover page in the fax settings or that has been assigned to you by the administrator is displayed. However, you can use a different cover page for each fax if your administrator has authorised you to do so. To do this, click on the cover sheet icon in the toolbar and select a fax cover sheet. If you have selected No cover page, the text entered here will be ignored.

Insert file

Use the file icon in the toolbar or drag & drop the desired file in any file format that you want to send as a fax into the fax form. The source file is converted so that you can check the appearance of the fax before sending it using the fax preview.

Fax toolbar

Various settings for the fax can be made via the toolbar. The cover page of a newly created fax cannot be edited, only inserted file attachments or faxes that have already been received.

• Stempelanmerkungen

  • Insert stamp annotation

    A stamp can be inserted into a received fax or a self-created fax with a file attachment. Double-click on the inserted stamp to edit the text. Functions for rotating or changing the size of the stamp are available via the corners or the green dot above them.

  • Edit standard stamps

    The standard stamps can also be redefined and edited via the dialogue that opens. You can enter your own text and/or use the placeholders provided.

  • Insert standard stamp

    If standard stamps have already been defined, these are listed first. They can be inserted in a received fax or in a newly created fax with a file attachment. The order can be changed via Edit

• Text annotation

  The size of the text field can be determined by positioning and holding down the left mouse button. The position and size can also be changed subsequently using the Corner points. A text field can be edited by double-clicking on it.

• Highlight

  Parts of a fax can be highlighted in colour. The corresponding area can be highlighted by positioning and holding down the left mouse button. The position and size of the highlighting can also be subsequently changed using the Corner points. Please note that the colour can only be displayed in the fax dialogue. Later in the fax, the marked area is only highlighted by a grey frame. However, if the fax is (also) sent as an e-mail, the highlighting is visible in colour.

• Zoom

  Page width is preset as the zoom factor by default. This can be changed to Full page, Page height and various percentage zoom factors.

• Turn

  File attachments can be rotated clockwise by 90°.

• Delete page(s)

  You can delete individual selected pages (or several at once) or all pages.

• Add file

  A file browser opens, which can be used to add one or more files. One or more files can also be added to the fax using drag & drop.

• Save as new file

  A fax can be saved as a new file in PDF or TIFF format to any location.

• Print

  Opens the standard print dialogue via which the printer and settings can be selected.

• Select cover sheet

  Here you can see a preview of all the cover sheets available for you to choose from. Select the desired cover sheet and it will be used directly for the new fax. Your standard cover page (if available) is automatically preselected and is already displayed in the preview. If you do not select a cover page, any messages in the text part of the fax message will be ignored.

Have you found an mistake on this page?

Or is something not formulated well or too vague? Then we look forward to receiving an e-mail, preferably with a suggestion for improvement, to doku@c4b.de. Thank you very much!